Job Description
10 - 175850 al
A non-profit organization is seeking an Executive Assistant to provide comprehensive administrative support and manage multiple tasks and responsibilities in a fast-paced environment. Work hours are Tuesday through Friday from 10 a.m. to 6 p.m.
Job Responsibilities:
Coordinate and manage executive calendar, schedule meetings, appointments, and travel arrangements
Serve as the primary point of contact for the CEO, handle inquiries, and direct them to the appropriate parties
Draft, edit, and proofread emails, reports, and other documents
Screen and direct phone calls, take messages, and handle inquiries with professionalism
Use Microsoft Office Suite, Outlook, Adobe Acrobat, DocuSign, with strong knowledge of Zoom
Create graphs, columns, and formulas using Microsoft Excel
Arrange and prepare materials for meetings, conferences, and presentation, coordinate logistics, room set-up, catering, and technology requirements
Organize and coordinate board meetings, prepare agendas, materials, and minutes
Act as a liaison between the CEO, Board of Directors, senior management, staff, donors and external partners
Plan and book travel itineraries, accommodations, and transportation for CEO
Organize and maintain electronic and paper files, ensuring efficient document retrieval
Manage and maintain confidential information and documents with the utmost discretion
Provide general administrative support to the CEO, expense reports, invoice processing, and other tasks
Assist in special projects and initiatives led by the CEO, track progress, and ensure deadlines are met
Prioritize and redirect matters appropriately
Perform other duties as assigned
Job Qualifications:
Must have a High School Diploma or GED; Bachelor's degree is preferred
A minimum of 2 years experience in the social services or mental health service is needed
Provide copies of all certificates to comply with state and federal regulatory boards
Must be able to anticipate and address issues before they arise, handle unexpected challenges, and solve problems proactively
Must be proficient in Microsoft Office Suite, Outlook, Adobe Acrobat, DocuSign, with strong knowledge of Zoom
Must have excellent Excel skills to create graphs, columns, and formulas
Must be able to coordinate and manage executive calendar, including scheduling meetings appointments, and travel arrangements
Must have exceptional communication, organizational, interpersonal, and time management skills
Must be detail-oriented, highly adaptive, able to thrive in a dynamic work environment, and meet deadlines
Must uphold a positive and polished image while serving as a primary point of contact for internal and external stakeholders and contacts
Must have the ability to prioritize and optimize daily schedules
Must be able to handle sensitive information with confidentiality and discretion
Must have a strong work ethic and commitment
Must have a valid Ohio Driver's License with reliable transportation and valid and current auto insurance
Only candidates that can pass a background check and drug screen will be considered.
Area Temps still believes that the best way to serve both our employees and our customers is through personal service. To apply for this Executive Assistant position, please call (440) 646-1654, or TEXT "your name & 175850" to (440) 497-1091.
Employment Type: Full-Time
Salary: $ 25.00 28.00 Per Hour
Job Tags
Hourly pay, Full time, Temporary work,